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 Post subject: Lost Jeeps SoCal Bylaws
PostPosted: Mon Feb 19, 2018 12:12 am 
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Joined: Mon Jul 04, 2005 8:05 pm
Posts: 631
Location: Pasadena, CA
Article I: Name of Club and Logo
• This organization shall be known as LOST Jeeps SoCal (or interchangeably as the LJSC).

Logo 1.1:

Article II: Mission Statement

• The purpose of LJSC is for Jeep owners located in the Southern California area to have a fellowship with like-minded enthusiasts to share the sport of off-roading. This organization was established in November of 2002 for the purpose of social and recreational activities designed to foster the enjoyment of off-road vehicles, while protecting and preserving our natural resources and providing positive community relations.

Article III: Membership & Dues
• It is recommended that all members must own a licensed & registered, road legal, OHV or 4x4, and all members must be at least 18 years of age.
• Each membership includes the member. Family members may accompany the member to club activities. Voting power and ability to hold an executive position within the club is restricted to the member.
• All club members must conduct themselves in a respectable and orderly fashion during all club activities. This includes all social media outlets that are covered under the umbrella of LJSC.
• Members may belong to other off-road or 4x4 groups so long as they act within the standards established in the bylaws of the LJSC.
• Club functions include but are not limited to: official organized trail runs, Meet and Greet events and Adopt A Trail workdays.
• Yearly dues for existing members will consist of $25, due at the beginning of January and collected throughout the month of February. Members must also attend four club functions during the year.
• A reminder will be posted on the Facebook page one month prior to dues expiring. One month after the due date, if dues have not been received, he or she will no longer be considered a member of LJSC. At the discretion of the club Officers, a member’s payment may be postponed due to extenuating circumstances.
• All new members must complete a club application and submit it for approval prior to becoming a member. The club reserves the right to refuse membership to any applicant without explanation.
• New member’s who join before August 31st, will pay $25 and must attend two club functions before the end of the year.
• New members who join after August 31st, will have their dues deferred to the next calendar year, but must attend two club functions before the end of the applying year.
• Members of the club may bring non-members to certain public club events. Let it be known that the member is responsible for the behavior of the non-member guest during the event. Non-member guests attending trail events of the club must sign a Non-Member Waiver form prior to participating in the events.
• Any member who leaves the club due to joining any branch of the American Military may remain a member with his or her membership on hold. Upon return from active duty he or she will begin paying dues for the next calendar year.

Article IV: Meetings

• Official club meetings will be held as determined by the Officers of the club. The location and the time will be determined and announced two weeks prior to the meeting.
• Due to unforeseen circumstances meetings and trail rides are subject to change.

Article V: Vehicle Requirements
• All vehicles regardless of year, make, or model must have proper safety equipment and be in compliance with the traffic laws. All vehicles participating in club rides must have proof of current registration and insurance when required by state law. All operators must have and possess a valid driver’s license.
• Exception to vehicle being in compliance with traffic and highway laws for buggies and other customs that are trailered to events and not run on public roads.
• All vehicles on off road events must comply with the clubs official “Minimal Equipment for Trail Rides” document published separately.
• Individual events may have specific requirements to complete the trail safely. These will be published before the scheduled trail ride date. The trail leader reserves the right to deny any vehicle that he or she feels will pose a safety risk to its passengers or others on the trail.

Article VI: Substances
• Alcohol, drugs and other intoxicating substances will not be permitted on trail rides or in conjunction with any event that requires operation of a motor vehicle on the trails.

Article VII: Officers
• The Officers of LJSC will consist of a President, Vice President, Treasurer, Secretary, Events Coordinator and Safety Commissioner. Officers will be determined by a vote of members bi-annually.
• Officer Roles shall be as follows:
• President shall schedule and moderate membership meetings. Will have general overseeing of the club’s activities and appoint any committees or members to tasks or activities the club will be hosting or planning. President and/or Vice President shall be represented at all events.
• Vice President shall support the President fully, reporting to him/her. The Vice President of the club oversees events by the appointed committees and members but also steps into the role of President if the President is unavailable. He or she may also be responsible for planning and organizing approved events for the club. President and/or Vice President shall be represented at all events.
• Treasurer is to keep an organized and itemized list of incoming and outgoing monies associated with the club. Should be prepared to report the status of the clubs funds and report purchases and income when requested. The Treasurer should be someone everyone in the club agrees can be trusted with money and be good with the allocation of funds.
• Secretary is responsible for names, addresses, phone numbers and emails of all the members of the club. Keeping these items up to date for the club is essential to keeping it in smooth working order. Secretary shall attend any specially called meetings and provide a written record of the meeting. He or she will also monitor and reply to new membership inquiries from the web site or in person.
• The Event Coordinator shall oversee, organize and assist the other Officers with club activities for promoting the club, off-road rides and other special events.
• The Safety Commissioner shall verify that all the vehicle requirements are met and that all vehicles meet the club’s official “Minimal Equipment for Trail Rides”.
• Adopt A Trail Liaison – (ATT) The Officers will appoint an active member to a two-year position as Adopt A Trail Liaison. The AAT Liaison will be responsible for collaborating with the Events Coordinator to schedule work days. He or she will also be responsible for creating and sending all work day reports and pictures to the AAT leadership team, as well as maintaining club and individual hours worked. The liaison shall attend all AAT meeting and present a report to the Officers. He or she has the authority to make decisions on behave of the clubs best interest, unless he or she has been previously instructed.
• All Officers must represent the club in a positive light, publicly or privately.
• Officer Nominations shall take place in the month of November. Nomination of a club member must be approved by said member and he or she must submit a statement as to why the club will benefit from them taking office. Once this is complete, the nomination will be posted. New Officers will assume roles in the following calendar year.
• Officer terms are set as two years. Past presidents will become Trustees of the organization and have no voting power but may attend all board meetings as long as they announce their intent to the current president.
• The Officers hold their positions strictly as volunteers. The club will not pay any member to carry out functions of the club.
• Should an Officer no longer be able to carry out their role during the year, a membership meeting will be called to nominate and vote on the Officer’s replacement. The Vice President may be given the option to be promoted to the office of President should the membership approve, which then a Vice President would then be nominated and elected.
• Any member of LJSC may be nominated for an office under the condition that the member nominated has been a member of LJSC for at a minimum of one year.
• For a member to accept a nomination for President, he or she must have served as an Officer within the past 5 years.

Article VIII: Waiver of Liability
• Any member or non-member guest of LJSC participates in any event affiliated with the LJSC does so at his or her own risk. He or she does not hold the club, its Officers, and/or the administrator liable for any injury, loss, damages or death that may occur due to such participation.
• It is understood that club events having to do with operation of one or more vehicles pose potential harm to persons and property and it is understood that members and non-members participate in all events at their own risk. Liability is bore solely by the owner or person doing the action. LJSC (nor its members) are not responsible for loss, theft or damage to any vehicle. Personal property in vehicles is solely the owner’s responsibility.

Article IX: Dispersion of Club Funds
• Any two club Officers may authorize the usage of club funds for items not in excess of $250 for club related purchases. Purchases in excess of $250 and club expenditures will be voted on by officials of the club.

Article X: Club web site and Facebook page
• The club’s website and Facebook page is to be used for the purpose of the collaboration and education of club members, marketing club merchandise and welcoming interested persons to both our sport and our club. Content posted on the site which does not reflect the club values will be removed.
• Use of the club site shall not be for the purpose to degrade or belittle other club members, members of their families or other organizations. If a member feels that another member is in violation of the codes and ethics of the club and is unable to resolve their disputes directly, that member is to present their concerns to an Officer of the club for review and consideration
• Club Officers shall have the right to immediately remove the access of any member violating the ethics and values of the club on or off of the web site. Disputes to this action will be heard and voted on by club Officers in a closed meeting with the option of including the disputing member. All membership fees shall be forfeited if it is determined access is not to be restored.

Article XI: Amendments to the By-Laws.
• The By-Laws of the club may be amended pending vote of club Officers. Any disputes with a proposed amendment shall be settled by a majority vote. There will be only one vote per Officer in good standing. Proposed amendments shall be posted on website five days prior to the yearly meeting.

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